APTAC staff article – October 8, 2016
Don’t be fooled – there is NO “priority vendor” list for FEMA
Hurricane Matthew is being used as a platform to circulate false information to potential government contractors by companies peddling “priority vendor status” – for a hefty fee, of course – promising the “opportunity to help your community for disaster relief efforts and make profits at the same time.” Services offered in these solicitations carry a price tag ranging between $195 and $1,200 for a variety of services, including a “priority listing.”
However – FEMA does NOT have a “priority vendor” program.
FEMA does maintain a legitimate web site for vendors who wish to voluntarily provide supplemental information on the kinds of services they would like to furnish to FEMA, and there is no fee to use it. That web site is at: https://www.fema.gov/media-library/assets/documents/29748.
FEMA states: “Submission of the vendor profile form does not place you on a preferred list of vendors to be considered for procurements. FEMA does not maintain such a list. The form is used to assist in secondary market research and is voluntary. FEMA does not charge any company a basic registration fee. There are companies that replicate services of Federal Government entities and there are typically fees associated with their services. Most Federal Government services, if not all, are free of charge. Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.” (emphasis added)
With so many communities in Florida, Georgia, South Carolina, and North Carolina impacted by Hurricane Matthew, it’s critical that contractors be wary of phone calls and emails from self-described “emergency managers” promising “priority vendor” status. Remember, FEMA does NOT have a “priority vendor” program. Feel free to contact your local Procurement Technical Assistance Center (PTAC) if ever you are in doubt about the legitimacy of any government contract-related offer.
There ARE steps that companies can take to position themselves to participate in disaster response and recovery efforts. FEMA often needs certain types of items following a disaster, such as office supplies, dumpsters, shredders and other disposal equipment, janitorial supplies, locks, portable toilets, hand washing stations and sometimes material moving equipment such as forklifts. In some areas they need certain services such as certified translators. Keep in mind that most “disaster relief goods” are actually purchased by state-based emergency management offices. A list of all of those agencies can be found at: https://www.fema.gov/emergency-management-agencies.
Tips for those interested in disaster response and recovery:
- Reach out to municipal and county governments, as well as state procurement offices. Often these offices control much of the work that is done. In fact, FEMA doesn’t do anything without request and concurrence from the state, local and (when applicable) tribal governments. The type, kind and quantity of assistance FEMA provides is entirely up to state and local authorities. If debris removal contracts are already in place for routine incidents, such as wind or ice storms, those contracts will probably be used for major disasters first.
- Be aware that, like most federal buyers, FEMA buyers usually perform market research via the federal government’s official vendor data base, the System for Award Management (SAM) as well as search engines such as Google. Make sure your company is well represented on the internet, with an up-to-date website that clearly describes the goods and services you offer. Also, check your SAM and DSBS (Dynamic Small Business Search) profiles to ensure that your status is “active,” the contact information is current, and your list of capabilities is complete.
- Know that FEMA buys some things at the region level and some at the national level. It’s most advantageous to establish contracting relationships with the appropriate offices ahead of disasters, because buyers often turn to the contractors they know first.
Most importantly, consult with your local PTAC for assistance in disaster response – or any other government contracting issue. Also, use your local PTAC any time you are in doubt about whether a government contract-related service being offered to you is legitimate. Most PTAC services are free of charge, allowing PTAC experts to give you the assistance and advice that is right for your business.
Want to participate in disaster response/recovery contracting?
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Ninety-eight PTACs – with over 300 local offices – form a nationwide network of procurement professionals dedicated procurement professionals working to help local businesses compete successfully in the government marketplace. Funded under the Defense Logistics Agency’s Procurement Technical Assistance Program through cooperative agreements with state and local governments and non-profit organizations, PTACs are the bridge between buyer and supplier, bringing to bear their knowledge of both government contracting and the capabilities of contractors to maximize fast, reliable service to our government with better quality and at lower costs.
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