PTACs provide guidance on new SAM requirements – and can help expedite in emergencies.
If your business needs help registering – or renewing your registration – in the federal government’s System for Award Management (SAM) vendor database, free assistance is yours for the asking.
Whether you are registering in SAM for the first time or you seeking to accomplish your annual renewal, a Procurement Technical Assistance Center (PTAC) can help you at no charge. To find your local PTAC, go to: www.aptac-us.org/contracting-assistance/
New SAM Registration Requirements
There are new registration and renewal procedures now in place. Because of recent fraudulent activity associated with the SAM database, in late March the General Services Administration (GSA) implemented a requirement that all registrants (“entities”) provide an original, signed notarized letter identifying the company’s “authorized Entity Administrator.” The notarized letter currently must be submitted and approved before a registration can be activated.
A template for the notarized letter is available here: SAM_Notary_Letter_Template_4.12.18_GSA_version
An update to the notarized letter rule was issued by GSA on June 11, 2018. The update is in two parts:
- Effective June 11, 2018, entities who create or update their registration in SAM to apply only for federal assistance opportunities such as grants, loans, and other financial assistance programs no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated. (Note that this does not include entities competing for federal contracts.)
- Effective June 29, 2018, all non-Federal entities who create or update their registration in SAM also will no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated. This rule includes businesses that are competing for, or that currently have, federal contracts.
It is important to note that all entities must mail the original, signed notarized letter to GSA’s Federal Service Desk within thirty (30) days of activation or risk having their SAM registration deactivated.
New SAM Log-In Requirements Take Effect June 29, 2018
GSA is also implementing a new login process for SAM which takes effect on June 29, 2018. As a result of the new process, all users attempting to log in to SAM on or after June 29, 2018 will be automatically directed to create a Login.gov user account. Your current SAM username and password will no longer work beginning on June 29th, and you will be unable to access your SAM account until you have created a Login.gov account.
In order to create a Login.gov account, you will need each of the following:
- The email address and password associated with your SAM account.
- Access to the same email account to receive all confirmation emails.
- A working telephone number through which you can receive the security code that will be sent to you from Login.gov.
Remember, once June 29, 2018 arrives, your SAM username and password will be deactivated, and you will no longer be able to access your SAM account with those credentials.
Free Help Is Available!
As mentioned above, your local PTAC can help you with all aspects of the SAM registration and renewal processes. Simply contact the PTAC counselor located nearest you. Click here to view our Find-a-PTAC Directory
In instances where businesses have federal contract awards or contract payments pending, PTACs across the country can offer special assistance to expedite the processing of their notarized letters. When contacting your PTAC counselor, be sure to let them know if you are facing either of those two circumstances.
Remember: There is NEVER a fee to register as a government contractor. Repeat – there is NEVER a fee to register as a government contractor. And PTACs are available with free and low-cost help available to get you through the process.
For more SAM Registration Tips, see:
- SAM Registration: Notarized Letter Tips
- New Process for SAM Notarized Letters
- Be Skeptical – Ask a PTAC
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Need help with Registrations or Certifications?
PTACs provide a wide range of government contracting help – most free of charge!
Assistance topics include (but are not limited to!):
- Determining Suitability for Contracting
- Securing Necessary Registrations (including SAM registration)
- SDB, 8(a), HUBzone and other certifications
- Researching Procurement Histories
- Identifying Bid Opportunities
- Proposal Preparation
- Contract Performance Issues
- Preparing for Audit
More about Procurement Technical Assistance Centers (PTACs)
Ninety-eight PTACs – with over 300 local offices – form a nationwide network of procurement professionals dedicated procurement professionals working to help local businesses compete successfully in the government marketplace. Funded under the Defense Logistics Agency’s Procurement Technical Assistance Program through cooperative agreements with state and local governments and non-profit organizations, PTACs are the bridge between buyer and supplier, bringing to bear their knowledge of both government contracting and the capabilities of contractors to maximize fast, reliable service to our government with better quality and at lower costs.