Notarized letter required for SAM registrants

April 18, 2018

70,000 contractors must get notarized letters in next 60 days to continue working for government

Federal News Radio, Jason Miller, April 16, 2018

Up to 70,000 federal contractors are heading to their local notary to get that special stamp on a letter that’s destined for the General Services Administration to authenticate the vital details of their business, including who is the authorized “entity administrator associated with the DUNS number.”

These are the first details of the impact on vendors emerging from the latest case of fraud to affect GSA’s System for Award Management (SAM). A GSA spokeswoman confirmed the agency already received 7,500 notarized letters. 

“GSA is making internal business process improvements based on our analysis of the first set of letters received,” the spokeswoman said in an email to Federal News Radio. “We are continuously updating the instructions on to make it easier for entities to be in compliance. Additionally, we have posted templates on for entities to use when submitting their notarized letters.”



Download GSA’s Template (including instructions) for submitting a compliant notarized letter.

Contact your nearest PTAC for help with your SAM registration and other government contracting issues.


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For help with Government Contracting: contact your nearest Procurement Technical Assistance Center (PTAC). Funded through Cooperative Agreements between the U.S. Department of Defense and state and local governments/institutions, PTACs provide free and low-cost assistance in virtually all areas of government contracting.