New Process for SAM Notarized Letters

June 11, 2018

GSA implementing new process and controls for SAM

GSA today announced the following immediate and upcoming changes with regard to System for Award Management (SAM) registrations and renewals:

Effective Immediately: Entities that ONLY apply for federal assistance (grants, loans, etc.) no longer need to have an approved notarized letter on file before their registration is activated. They must still mail the original signed copy of the notarized letter to the Federal Service Desk (FSD) within 30 days of activation.  Failure to do so may result in the registration no longer being active.

Effective June 29, 2018: All non-federal entities creating or renewing their SAM registration will no longer need to have a notarized letter on file before their registration is activated.  They must still mail the original signed copy of the notarized letter to the FSD within 30 days of activation or riske their registration no longer being active.

See our blog post for Tips on preparing and submitting your notarized letter.

Also effective June 29, 2018: A new, multi-factor authentication login will be implemented, as well as a process by which Entity Administrators will be notified when a change is made to their entity’s bank account information.  As a result, beginning June 29th, there will be a new login process for SAM:

  • Users will be asked to create a Login.gov user account.  Their current SAM.gov username and password will no longer work.
  • Before June 29th: All users should be sure to know the email address associated with their current SAM account.  Using the same email will allow SAM.gov to automatically migrate roles.  If a different email is provided when the new login account is created, roles will need to be reassigned, which could cause delays updating existing registrations. If they don’t know their current email address, they can find it by going to www.SAM.gov → My SAM → My Account Settings → Edit User Information.
  • To create a Login.gov user account, users will need to know the email address associated with their SAM.gov username and password, have access to that email to receive a confirmation email from Login.gov, and have a working phone (cell or landline) to receive a security code from Login.gov.

For full information, see GSA’s SAM Update page.

 

For help with SAM or other registrations – or any government contracting issue – contact your nearest PTAC.

 

 


 

 For help with Government Contracting: contact your nearest Procurement Technical Assistance Center (PTAC). Funded through Cooperative Agreements between the U.S. Department of Defense and state and local governments/institutions, PTACs provide free and low-cost assistance in virtually all areas of government contracting.